Job Listing: Conveyancing Secretary (Transfers)

Recruiter:
Dante Personnel

Job Reference:
PTA023467/DKR

Date Posted:
Monday, September 30, 2024

Location:
Pretoria, South Africa

Salary:
Market Related

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Overview

A well-respected law firm situated in Pretoria East is on the lookout for a skilled Conveyancing Secretary specializing in Transfers. This is an excellent opportunity for someone with a solid background in conveyancing to join a professional team in a supportive and dynamic environment. If you are passionate about property law and have the required skills and experience, we would love to hear from you.

This role is crucial within the legal firm, as it involves managing various aspects of property transfers. The right candidate will play a key role in ensuring that all transfer processes run smoothly, contributing significantly to the firm’s success and reputation. If you are detail-oriented, organized, and thrive in a fast-paced work setting, this position could be the perfect fit for you!

Key Responsibilities

As a Conveyancing Secretary focused on Transfers, your daily tasks will include a variety of responsibilities that are essential for the efficient handling of property transactions. Here are some of the main duties you will be expected to perform:

1. Managing Property Transfers:
   You will oversee the entire transfer process of properties, ensuring that all documents are completed accurately and submitted in a timely manner. This involves liaising with clients, attorneys, and other stakeholders to facilitate smooth transactions.
2. Preparation of Documentation:
   Your role will require you to prepare all necessary documentation related to property transfers. This includes transfer deeds, affidavits, and any other legal documents essential for the transaction. Attention to detail is crucial, as any errors could lead to significant delays.
3. Liaising with Various Parties:
   You will communicate with various parties involved in the transfer process, including clients, estate agents, and financial institutions. Building and maintaining these relationships is vital for ensuring that all aspects of the transfer proceed without any hitches.
4. Dealing with Deceased Estates:
   A significant part of your responsibilities will involve handling transfers related to deceased estates. This requires a compassionate approach, as you will be working with clients during emotionally challenging times. You will need to navigate the complexities of estate law while ensuring that all transfers comply with legal requirements.
5. Maintaining Accurate Records:
   Keeping accurate records of all transactions and communications is critical. You will be responsible for updating client files, ensuring that all relevant information is documented and accessible. This will aid in providing excellent service to clients and streamline the transfer process.
6. Utilizing Conveyancing Software:
   Familiarity with conveyancing software such as LexisConvey and Ghost Practice is essential. You will use these tools to manage files, track progress, and ensure compliance with legal standards. Your ability to navigate these platforms will enhance your efficiency and effectiveness in this role.
7. Compliance with Legal Requirements:
   As a Conveyancing Secretary, it is essential to stay updated on current laws and regulations related to property transfers. You will be responsible for ensuring that all transactions adhere to legal guidelines, safeguarding the firm against potential issues.
8. Providing Administrative Support:
   In addition to your primary responsibilities, you will provide general administrative support to the legal team. This may include scheduling meetings, managing calendars, and assisting with other clerical tasks as needed.

Minimum Requirements

To qualify for this position, candidates must meet the following criteria:

• Education:
  A Matric certificate (Grade 12) is required. This educational background is essential for understanding the basic principles of law and property transactions.
• Experience:
  Previous experience dealing with property transfers is crucial. Ideally, you should have a solid understanding of the entire transfer process and the necessary legal documentation involved.
• Deceased Estates Experience:
  Experience with deceased estate transfers is a significant advantage. Understanding the complexities of handling such transactions will be vital in providing clients with the best possible service.
• Language Skills:
  Fluency in English is a must, as you will be required to read, write, and speak the language proficiently. Additionally, knowledge of Afrikaans would be beneficial, as it would enhance communication with a broader client base.
• Software Proficiency:
  Experience with LexisConvey and Ghost Practice software is essential. Familiarity with these tools will ensure you can manage tasks efficiently and accurately.

Why Join This Law Firm?

Joining this esteemed law firm in Pretoria East means becoming part of a professional team that values its employees and prioritizes client satisfaction. The firm has built a reputation for excellence in property law, and your contribution will play a vital role in maintaining this standard.

Working here offers several benefits:

• Supportive Environment:
  You will be part of a supportive team that values collaboration and teamwork. Your colleagues will be experienced professionals who are willing to share their knowledge and assist you in your development.
• Opportunities for Growth:
  This position not only offers you the chance to use your existing skills but also provides opportunities for personal and professional growth. You will have access to ongoing training and resources to help you excel in your career.
• Diverse Work Experience:
  You will gain diverse work experience as you handle various aspects of property law. This exposure will enhance your skill set and broaden your understanding of the legal field.

Application Process

If you meet the qualifications and are excited about the opportunity to join this law firm as a Conveyancing Secretary specializing in Transfers, we encourage you to apply! Please submit your application via our website. For a straightforward application process, click here: Apply Here.

Additional Information

We value every application we receive. However, if you do not hear back from us within five days, please consider your application unsuccessful. We appreciate your understanding in this matter.

Working in Pretoria, a city known for its rich history and vibrant community, offers you the chance to not only advance your career but also enjoy a fulfilling lifestyle. With a range of amenities and cultural attractions nearby, you will find that Pretoria is an excellent place to work and live.

Conclusion

This is more than just a job; it’s a chance to build a rewarding career in the legal field. If you are a motivated and skilled individual with a passion for property law, this Conveyancing Secretary position could be the right step for you. Don’t miss out on this opportunity to make a difference in a well-established law firm. Apply today and take the first step toward a bright future!