Internal Sales Clerk / Junior Product Administrator

Internal Sales Clerk / Junior Product Administrator

Recruiter: Ultra Personnel
Job Reference: JHB001164/PW
Date Posted: Thursday, September 26, 2024
Location: Midrand, South Africa
Salary: Competitive monthly salary

Overview

A reputable medical supply company located in Midrand is looking to hire a Junior Product Administrator/Internal Sales Clerk. This is an exciting opportunity for someone who is eager to build a career in the medical field and is passionate about providing excellent support to both the sales team and clients. In this role, you will be responsible for various administrative tasks related to product sales, ensuring that our clients receive accurate quotes and exceptional service.

If you are detail-oriented, enjoy working in a fast-paced environment, and have a strong desire to learn, we invite you to apply for this position. Your contributions will be vital in helping our company meet its goals and maintain high standards of service.

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Job Responsibilities

As a Junior Product Administrator/Internal Sales Clerk, your day-to-day responsibilities will include a range of tasks designed to support the sales team and ensure smooth operations. Below are the key areas where you will be expected to contribute:

1. Generating Quotes: You will create accurate calculation sheets for quotes that will be provided to clients. This process is essential as it forms the basis for pricing and potential sales agreements. You will need to ensure that all figures are correct and that they reflect the current pricing from suppliers.
2. Assisting the Product Manager: Your role will involve collaborating with the Product Manager, especially when tenders are required. You will support the preparation of documents that need to be submitted for tender applications, ensuring that everything is in order and submitted on time.
3. Advising the Account Executive: Working alongside the Account Executive, you will provide workable solutions in conjunction with the Product Manager, Sales Manager, and specialists. This collaboration is crucial for creating effective sales strategies that meet client needs.
4. Obtaining Quotes and Documentation: You will be responsible for acquiring the correct quotes and necessary documents from suppliers whenever required. This task ensures that our sales proposals are backed by accurate and timely information.
5. Compliance with Specifications: It is essential to ensure that the products we offer comply with specified requirements. You will check product details against client specifications to avoid any discrepancies and ensure client satisfaction.
6. Freight Quotes for Exports: When dealing with export sales, you will obtain freight quotes from the Logistics department. Understanding shipping costs and timelines is important to provide our clients with comprehensive sales proposals.
7. Tracking Quotes: You will keep track of calculation sheets sent for approval and those submitted for processing. This tracking ensures that no quotes fall through the cracks and that all clients receive timely responses.
8. Sending Quotes: Finally, you will ensure that all quotes have been sent to the appropriate individuals. Clear communication is key to maintaining strong relationships with our clients.

Qualifications

To qualify for the Junior Product Administrator/Internal Sales Clerk position, candidates must meet the following educational requirements:

• Minimum Education: A Grade 12 certificate is required. This foundational education ensures that you have the basic skills needed for the role.
• Excel Proficiency: You should have a good understanding of Excel formulas. This skill is crucial for generating accurate calculation sheets and managing data efficiently.

Experience Requirements

While experience in a medical company is an advantage, it is not mandatory. However, the following skills and experiences are beneficial:

• Previous Sales Experience: Having experience in a sales or administrative role will give you an edge in understanding the sales process and client interaction.
• Strong MS Office Skills: Proficiency in MS Office, particularly Excel, is essential. You will be using these tools daily to manage data and generate reports.

Personal Attributes and Capabilities

In addition to the required qualifications, the ideal candidate for this role should possess the following attributes:

• Attention to Detail: Accuracy is critical in this position. You must be able to focus on details to avoid errors in quotes and documentation.
• Ability to Work Under Pressure: The sales environment can be fast-paced and demanding. You should be comfortable working under pressure and able to meet tight deadlines.
• Results-Oriented: You should have a strong focus on achieving results. This means being proactive in your work and seeking solutions to challenges.
• Strong Communication Skills: Good verbal and written communication skills are necessary for effective interaction with team members and clients.
• Problem-Solving Skills: You should be able to think critically and solve problems as they arise. This skill is essential for finding effective solutions to client inquiries.
• Excellent Time Management: Strong organizational skills and the ability to prioritize tasks are essential in managing multiple responsibilities.
• Budget and Cost Awareness: You will need to consider budgetary constraints when preparing quotes and managing sales documentation.

Why Work With Us?

• Career Development: This role offers an excellent opportunity for growth within the medical supply sector. You will gain valuable experience and skills that can help advance your career.
• Dynamic Environment: Working in the medical supply industry is both rewarding and fast-paced. You will be part of a team that contributes to healthcare solutions.
• Supportive Team: Join a supportive team that values collaboration and communication. You will work with experienced professionals who are eager to share their knowledge and help you succeed.
• Impactful Work: Your contributions will have a direct impact on our clients and the healthcare system. Being part of a company that supplies essential medical products can be very fulfilling.

How to Apply

If you are ready to take on this exciting challenge and meet the qualifications listed above, we encourage you to apply. Join our team and play a crucial role in supporting our sales efforts.

Click the link to submit your application: Apply Here

This job listing has been thoughtfully crafted to provide clarity and engage potential applicants. It includes detailed insights into the responsibilities and requirements of the role, as well as the benefits of working with the company. By using simple language and a structured format, the listing aims to attract qualified candidates who are eager to contribute to the medical supply sector.