Travel Coordinator – 6 Month Contract
Job Listing: Travel Coordinator – 6 Month Contract
Recruiter:
Time Personnel
Job Reference:
CPT003866/Jol
Date Posted:
Monday, September 30, 2024
Location:
Cape Town, South Africa
Job Overview:
Are you ready to embark on an exciting journey with us as a Travel Coordinator? We are seeking a motivated and organized individual for a 6-month contract in Cape Town, South Africa. In this role, you will be the heart of our travel operations, responsible for arranging all travel logistics for our employees. This includes coordinating accommodations, securing visas, and recommending dining options when needed. If you have a passion for travel, a knack for organization, and enjoy helping others, this opportunity might be perfect for you!
Role Summary:
As our Travel Coordinator, you will play a vital role in ensuring our employees have seamless travel experiences. Your responsibilities will include understanding their unique travel needs, adhering to budgetary constraints, and making all necessary arrangements to ensure smooth travels. Whether it’s coordinating flights or finding the best hotels, your attention to detail and organizational skills will be essential in this position.
Key Responsibilities:
- Travel Arrangements Management:
- Oversee all aspects of travel arrangements for employees, including booking flights, accommodations, and ground transportation. Your ability to manage multiple bookings at once will be crucial.
- Keep track of all travel-related expenses and ensure they align with company budgets.
- Collaboration and Communication:
- Maintain effective communication with travel agents, employees, and department heads. You will be the main point of contact for all travel-related inquiries and updates.
- Work closely with employees to understand their travel requirements, preferences, and any special requests they may have.
- Research and Options:
- Research and present appropriate travel options and itineraries that fit within budget constraints while ensuring quality and comfort. You will have the opportunity to showcase your knowledge of both domestic and international travel destinations.
- Stay informed about the latest travel trends, new destinations, and special offers that can benefit our employees.
- Visa and Travel Documentation:
- Provide guidance on visa requirements and assist with the necessary paperwork for employees traveling internationally.
- Ensure all travel documents, such as itineraries and confirmations, are accurate and organized.
- Problem-Solving and Support:
- Address any travel-related issues or conflicts that may arise during the travel process promptly and effectively. Your problem-solving skills will be put to the test as you navigate challenges and find solutions.
- Support employees in handling emergencies, cancellations, or changes to their travel plans, ensuring they have the assistance they need during their travels.
- Administrative Tasks:
- Handle various administrative tasks, including maintaining travel records, processing purchase orders, and managing invoices related to travel arrangements.
- Ensure that all travel request forms and approvals are kept organized and filed appropriately for easy access.
- Relationship Management:
- Develop and maintain strong relationships with travel suppliers, including airlines, hotels, and transportation providers. This network will help you secure the best deals and enhance travel experiences for our employees.
- Collaborate with the Marketing & Communications team to coordinate travel and logistics for conferences and events, supporting the overall goals of the organization.
Qualifications and Experience:
To be considered for this role, candidates should possess the following qualifications and experience:
- Educational Background: A Matric certificate is essential, and a relevant qualification in travel and tourism will be advantageous. This knowledge will help you navigate the travel industry with ease.
- Experience in Travel Coordination: A minimum of 2-3 years of experience as a travel agent or travel coordinator is required. Familiarity with the travel industry and its dynamics will help you succeed in this position.
- Destination Knowledge: Strong knowledge of both domestic and international travel destinations is important. Your ability to provide recommendations based on personal experience and research will enhance the travel experience for our employees.
- Booking Platforms Proficiency: Experience with online travel booking platforms, reservation systems, and ticketing procedures is essential. You should be comfortable navigating these systems to make bookings efficiently.
- Organizational Skills: The ability to multitask, prioritize effectively, and manage your time is crucial. You will be juggling various travel arrangements and deadlines, so strong organizational skills will be your best friend.
- Attention to Detail: A keen eye for detail is necessary to ensure accuracy in bookings, itineraries, and travel documents. Small mistakes can lead to significant issues, so precision is key.
- Problem-Solving Abilities: Your ability to think on your feet and resolve travel-related issues promptly will be invaluable. You should be resourceful and confident in finding solutions.
- Language Skills: Fluency in multiple languages is a plus, especially if you will be assisting employees traveling to non-English speaking countries.
- Visa Knowledge: Experience in handling visa appointments and paperwork will be beneficial, especially for international travel.
- Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Visio) is necessary at an intermediate to advanced level. Familiarity with Sage X3 is also essential for managing financial aspects of travel arrangements.
- Complex Travel Handling: Experience in managing complex travel arrangements, including group bookings, corporate travel, and international destinations, will give you an edge in this role.
- Industry Knowledge: A solid understanding of current industry laws, regulations, and ethics related to the travel industry is essential. Staying updated on changes will help you advise employees correctly.
Salary and Benefits:
The salary for this position is negotiable and will depend on your level of experience. We value our employees and aim to provide a compensation package that reflects your skills and contributions to the team.
How to Apply:
If you are excited about this opportunity and meet the qualifications outlined above, we encourage you to apply! To submit your application, please visit our application page here. We look forward to hearing from you!
Final Note:
At Time Personnel, we are committed to fostering a diverse and inclusive workplace. We welcome applications from all individuals and strive to create an environment where everyone feels valued and respected. Thank you for considering this opportunity to join our team as a Travel Coordinator!
We hope to find the right candidate who can contribute positively to our travel operations and help create wonderful travel experiences for our employees. Join us in making travel easy and enjoyable!
