Junior Invoicing & Payroll Administrator

Job Listing: Junior Invoicing & Payroll Administrator

Recruiter: Time Personnel
Job Reference: CPT003863/Amy-L
Date Posted: Monday, September 30, 2024
Location: Salt River, South Africa
Salary: R12,000 – R15,000 (negotiable based on experience)

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Exciting Opportunity: Junior Invoicing & Payroll Administrator

Are you ready to take the next step in your career? If you are immediately available and possess experience in creating purchase orders, managing debtors, and handling invoicing processes, we have a fantastic opportunity for you! Our client, a well-respected manufacturing company located in the vibrant Salt River area, is on the lookout for a Junior Invoicing & Payroll Administrator. This role requires a highly organized, detail-oriented individual with strong financial skills and a positive attitude. Your integrity, strong work ethic, and readiness to assist in various areas will significantly contribute to the company’s ongoing success.

About Our Client

Our client is a reputable manufacturing firm known for its commitment to quality and innovation. Situated in Salt River, they have built a solid reputation in the industry, thanks to their skilled workforce and dedication to customer satisfaction. As they continue to grow and expand their operations, they are seeking a dedicated Junior Invoicing & Payroll Administrator to join their dynamic team. This is an excellent opportunity to be part of a company that values teamwork, integrity, and a commitment to excellence.

Position Overview

The Junior Invoicing & Payroll Administrator plays a vital role in the financial operations of the company. This position is responsible for managing payroll functions, creating and processing purchase orders, and overseeing invoicing procedures. Additionally, the administrator will work closely with the administration team to ensure that all financial processes run smoothly and efficiently.

Candidate Requirements

To be a successful candidate for this role, you should meet the following requirements:

1. Educational Background:

• A minimum of Grade 12 is essential. Additionally, a related tertiary qualification or relevant experience in a similar position is required. This educational foundation is important to understand the financial and administrative aspects of the role.

1. Previous Experience:

• Experience in payroll administration is crucial. Familiarity with relevant software and systems is necessary to manage payroll effectively. Good computer literacy, including knowledge of Excel, is a must, as you will be handling various financial data and reports.
• Previous experience in a manufacturing company is advantageous but not mandatory. However, understanding the unique financial processes in a manufacturing setting will give you an edge.

1. Financial Acumen:

• Strong financial and numerical abilities are required to accurately process invoices, manage payroll, and handle financial reports. Your attention to detail will help ensure that all financial transactions are conducted smoothly and accurately.

1. Interpersonal Skills:

• Excellent interpersonal skills are essential for this role. You will be interacting with various stakeholders, including clients, colleagues, and management. Clear verbal communication and grammatically correct written English are vital for effective communication.
• Being bilingual or multilingual is preferred, as it will enable you to connect with a broader range of clients and colleagues.

1. Organizational Skills:

• You must have the ability to see a project through from start to finish. This includes multitasking, focusing on various tasks, and maintaining a structured approach to completing assignments. Strong administrative skills will help you manage your workload efficiently.

1. Work Ethic:

• A strong work ethic is essential in this role. We are looking for someone who is honest, reliable, hardworking, and dedicated. Taking pride in your work is crucial for contributing to the overall success of the company.
• You must have sober habits and good health, as the nature of the work requires high energy levels and the ability to handle various tasks.

1. Adaptability:

• The ability to adapt to changes, accept new ideas, and embrace challenges is vital in a fast-paced work environment. Your willingness to learn and grow within the role will be highly valued.

Key Responsibilities

As a Junior Invoicing & Payroll Administrator, your daily responsibilities will include, but are not limited to, the following:

1. Payroll Management:

• You will handle payroll duties on a weekly and monthly basis, ensuring that all employees are paid accurately and on time. This involves verifying hours worked, processing payroll transactions, and addressing any payroll-related inquiries from staff.

1. Creating Purchase Orders:

• Your role will involve creating purchase orders to facilitate the procurement of goods and services needed for the manufacturing process. This includes coordinating with suppliers and ensuring that all purchase orders are processed accurately.

1. Invoicing Management:

• You will oversee the invoicing process, ensuring that invoices are generated correctly and sent to clients in a timely manner. Your attention to detail will help prevent discrepancies and ensure smooth financial transactions.

1. Debtors Management:

• Managing the debtors’ function is another essential aspect of your role. You will monitor outstanding payments, follow up with clients as necessary, and assist in resolving any billing issues that may arise.

1. Administrative Support:

• You will assist the administration team with various relevant duties and functions. This may include organizing files, preparing reports, and maintaining accurate records.

1. Client Interaction:

• Dealing with clients professionally is a key part of your job. You will handle inquiries via telephone and in-person visits, addressing their needs and providing assistance as required.

1. Internal and External Communication:

• Managing inquiries from both internal staff and external clients is crucial for maintaining strong relationships and ensuring that all parties are informed and satisfied.

1. Value Addition:

• Your contribution to the company team and environment will be vital. You will work collaboratively with other departments, adding value through your support and assistance in various tasks.

1. Correspondence Management:

• You will assist the Directors with correspondence, ensuring that communications are clear, concise, and professionally presented.

Why Work With Us?

Joining our client’s team as a Junior Invoicing & Payroll Administrator offers several benefits:

• Professional Growth: This position provides an excellent opportunity for career development. You will gain valuable experience in invoicing and payroll management, which can serve as a strong foundation for future advancement within the company or industry.
• Dynamic Work Environment: You will be part of a reputable manufacturing company that values teamwork, collaboration, and employee contributions. The work culture encourages innovation and personal growth, making it a great place to develop your skills.
• Competitive Salary: The salary for this role ranges from R12,000 to R15,000, negotiable based on your experience and skills. This competitive compensation reflects the value placed on your contributions to the organization.

How to Apply

If you meet the qualifications and are excited about this opportunity, we encourage you to apply! To submit your application, please follow this link: Apply Here.

We look forward to reviewing your application and possibly welcoming you to our team. This is your chance to contribute to a dynamic company while advancing your career in the exciting world of finance and administration. Join us today and be part of a company that values your expertise and dedication!