Join Our Team as a Data Capture Specialist!
Join Our Team as a Data Capture Specialist!
Recruiter:
Letshalo HR Services
Job Reference:
PTA000130/ZP
Date Posted:
Friday, October 11, 2024
Location:
Johannesburg, South Africa
Salary:
R4,781.27 Monthly
Overview:
Are you meticulous, detail-oriented, and looking for a rewarding career in data management? Letshalo HR Services is seeking a dedicated Data Capture Specialist to join our client’s team in Johannesburg. In this pivotal role, you will play an essential part in ensuring the accuracy and integrity of data records, directly impacting the efficiency of operations. If you have a passion for data accuracy and thrive in a structured environment, we want to hear from you!
Why Work With Us?
Our client values its employees and fosters a supportive work environment where each team member is encouraged to contribute their best. You’ll be part of a dynamic team that understands the significance of your role in maintaining data integrity. Your work will directly support the organization’s goals and help provide the best service possible to clients. If you’re ready to take the next step in your career while being part of a motivated team, this is the perfect opportunity!
Key Responsibilities:
As a Data Capture Specialist, your primary responsibility will be to capture and manage documents and electronic records in compliance with established classification and retention guidelines. Here’s a detailed look at what you’ll be doing:
- Document Handling:
You will receive, sort, and process documents according to specific client requirements. This includes removing staples, pins, and clips as needed and ensuring that all documents are organized systematically. - Document Preparation and Indexing:
Your role will involve applying barcodes to documents, prepping, and indexing them with a keen eye for detail. It is essential that you link documents correctly to their respective files and temporary folders. - Document Imaging:
You will be responsible for imaging documents according to client specifications, ensuring that each image is of high quality, correctly oriented, and free of blank pages. Checking that the number of pages matches the original documents will also be part of your duties. - Quality Control:
You’ll conduct thorough quality checks to verify indexing and imaging details, ensuring that every piece of data is processed correctly and meets client expectations. If you identify errors, you will correct them promptly and log them for further training. - Scanning and Tracking:
Scanning files into the designated e-Scanner locations for image transfer is a crucial part of your job. Once images have been transferred, you will print picklists and manage file transfers to vault locations. - Interfiling and Organization:
Ensuring that all documents within a folder are scanned and properly linked will require you to perform interfiling tasks diligently. - Cross-Referencing:
You will check that the temporary folders in the system are clear, ensuring no pending items affect your workflow. - File Creation and Releases:
You’ll be responsible for creating new files and managing the release processes, ensuring all steps are adhered to meticulously. - Mail Room Functions:
Your duties will include dispatching and receiving files, acknowledging receipt, and distributing them to various divisions as necessary. - Archiving:
Monitoring and processing all archive storage requests will be an important part of your role, as will be maintaining client confidentiality in line with POPI requirements. - Efficiency and Accuracy:
While accuracy is vital, you will also need to focus on efficiency and processing volumes daily to meet service level agreements (SLAs). Balancing both aspects will be essential to your success. - Team Communication:
Keeping open lines of communication with team leaders regarding any matters that need addressing or if instructions are unclear will help maintain a smooth workflow.
Minimum Qualifications, Experience, and Knowledge:
To be a successful candidate for the Data Capture Specialist position, you should meet the following requirements:
- Educational Background:
A degree is required to ensure you have the foundational knowledge for the role. - Citizenship:
Applicants must be South African citizens to be eligible for this position. - Computer Literacy:
Proficiency in computer keyboarding is essential. You should be able to type quickly and accurately, as your work will involve substantial data entry. - Attention to Detail:
A meticulous eye for detail is crucial. You must be quality-driven and able to follow processes meticulously to ensure data integrity. - Pressure Management:
The ability to operate efficiently under pressure is essential. You will need to maintain daily processing statistics while meeting client SLAs. - Ownership and Pride:
A strong sense of ownership over your work and pride in the output is necessary. Your contributions will directly impact the organization, and we seek individuals who understand this significance. - Time Management:
Good timekeeping skills are essential for managing your workload effectively.
Application Process:
If you believe you are the right fit for this role and meet the qualifications outlined above, we encourage you to apply. Please submit your CV to us for consideration. If you do not hear from us within two weeks after the closing date, please consider your application unsuccessful.
Final Thoughts:
This Data Capture Specialist position offers an exciting opportunity for a driven individual looking to advance their career in data management. Your work will play a crucial role in ensuring that our client’s records are accurate and well-organized, ultimately supporting the success of the organization. If you’re ready to make a difference in a supportive environment, we look forward to receiving your application!
For further details and to apply for the position, please visit our job listing page at Black Child South Africa. Join us in shaping a more organized and efficient future!
