Invoicing Clerk and Administrator – Johannesburg, South Africa
Job Listing: Invoicing Clerk and Administrator – Johannesburg, South Africa
Recruiter: Sydsen
Job Reference: CAW006317/Lizel
Date Posted: Friday, October 11, 2024
Location: Randburg, Johannesburg, South Africa
Salary: R15,000.00 per month
Are you an experienced Invoicing Clerk with a strong administrative background looking for an exciting opportunity in Randburg? A reputable and well-established dealership in the Northern Suburbs of Johannesburg is seeking a detail-oriented and motivated Invoicing Clerk and Administrator to join their dynamic team. This role is perfect for someone who thrives in a fast-paced environment, has a keen eye for detail, and is committed to ensuring smooth, efficient invoicing and administrative processes.
About the Company:
The hiring dealership is a well-known name in the automotive industry, recognized for providing top-quality vehicles and exceptional customer service. Their business is built on values of trust, efficiency, and customer satisfaction, which extends to their internal processes and workforce. With a supportive and collaborative team environment, this dealership offers not just a job, but an opportunity for personal growth and career development.
Position Overview:
The Invoicing Clerk and Administrator will be responsible for managing the invoicing process, ensuring accuracy, and maintaining administrative records. This role is vital to the smooth operation of the dealership, as timely and correct invoicing directly affects cash flow and customer satisfaction. The ideal candidate will have strong organizational skills, a high level of accuracy, and the ability to handle multiple tasks at once.
Key Responsibilities:
- Invoicing Duties:
- Generate accurate invoices for vehicle sales and services.
- Ensure that all invoicing is done in compliance with company policies and industry standards.
- Verify that all documentation, including customer details and vehicle information, is complete before issuing invoices.
- Reconcile invoices with payments received and follow up on outstanding amounts.
- Work closely with the sales and finance teams to resolve any discrepancies or issues related to invoicing.
- Administrative Duties:
- Assist with general administrative tasks, such as filing, answering phone calls, and managing correspondence.
- Maintain accurate records of all transactions and ensure that data is correctly captured in the dealership’s systems.
- Prepare and submit reports as required by management.
- Handle customer inquiries related to invoicing and administrative matters in a professional and timely manner.
- Support other departments with administrative tasks when necessary.
- Collaboration and Communication:
- Work closely with the finance and sales teams to ensure smooth operations.
- Communicate with customers and suppliers as needed regarding invoicing issues.
- Provide updates to management on the status of outstanding invoices and payments.
Requirements:
To be considered for this role, applicants must meet the following requirements:
- Experience with Evolve: Previous experience using Evolve or similar dealership management systems is essential. This experience ensures that you can hit the ground running and integrate seamlessly into the team.
- Grade 12 Certificate: A minimum of a Grade 12 certificate (Matric) is required for this position.
- Location: Candidates should reside in the Northern Suburbs of Johannesburg or be willing to commute to Randburg.
- Driver’s License: A valid driver’s license is essential, as the position may require traveling between locations or running errands on behalf of the dealership.
- Previous Experience: At least 2 years of experience in a similar position (invoicing and administration) is necessary. Applicants without this experience may not be considered.
Personal Qualities and Skills:
- Attention to Detail: The role requires a high level of accuracy in all aspects of invoicing and administration. Candidates must demonstrate meticulous attention to detail and a commitment to avoiding errors.
- Organizational Skills: Excellent organizational skills are crucial to managing multiple tasks and ensuring that all administrative duties are completed in a timely manner.
- Communication Skills: Strong verbal and written communication skills are essential for interacting with both internal teams and external customers.
- Time Management: The ability to prioritize tasks and manage time effectively is key to succeeding in this role.
- Problem-Solving Abilities: Candidates must be able to identify issues with invoicing or administration and take proactive steps to resolve them quickly.
Why Join This Team?
Working with this established dealership offers a number of benefits, including:
- A competitive salary of R15,000.00 per month.
- A friendly and supportive work environment.
- Opportunities for professional growth and development.
- The chance to work with a reputable company in the automotive industry.
This role offers the perfect balance of responsibility, opportunity, and stability. It’s an excellent fit for someone who enjoys working with numbers, solving problems, and ensuring that everything runs smoothly behind the scenes.
How to Apply:
If you meet the requirements and are interested in joining this thriving dealership, we encourage you to apply for this exciting opportunity. To apply, visit Job Placements and search for the job reference CAW006317/Lizel. Please note that only candidates who meet the necessary qualifications and experience will be contacted for further steps in the selection process.
Application Deadline:
Please note that if you do not hear back from us within 14 days of applying, kindly consider your application unsuccessful. We appreciate the interest of all applicants, and we will keep your resume on file for future opportunities.
For more opportunities like this, please visit Black Child South Africa, where you can find a wide range of job listings across various sectors in South Africa.
