Invoicing Administrator

Job Opportunity: Invoicing Administrator

Recruiter: Objective Personnel
Job Reference: BOK004684/LA
Date Posted: October 11, 2024
Location: Benoni, South Africa
Salary: R13,500 Monthly

Overview

Are you an organized and detail-oriented individual with a strong background in invoicing and debtors management? If you have a knack for numbers and a passion for providing excellent customer service, we have an exciting opportunity for you! Our client, a reputable organization located in Benoni, is looking for a dedicated Invoicing Administrator to join their finance team. This role offers the chance to contribute to a dynamic environment while developing your skills and advancing your career.

About the Company

The hiring company is known for its commitment to excellence and integrity in the services it provides. They prioritize building lasting relationships with their clients and are dedicated to maintaining high standards in all their operations. As an organization that values teamwork and collaboration, they understand that their success depends on the talent and dedication of their employees.

Key Responsibilities

As the Invoicing Administrator, you will be responsible for a variety of tasks that ensure the smooth operation of the invoicing and debtors management processes. Your primary duties will include:

1. Invoicing Reconciliations:

• Create and maintain accurate invoicing reconciliations, ensuring that all transactions are accounted for and discrepancies are addressed promptly.
• Prepare and issue proforma and tax invoices based on drawings, ensuring that all details are correct and compliant with relevant regulations.

1. Account Management:

• Open Cash on Delivery (COD) accounts for customers, maintaining proper records and documentation to facilitate smooth transactions.
• Cross-check tax invoices to ensure accuracy and compliance, promptly addressing any discrepancies.

1. Payment Follow-Up:

• Conduct regular follow-ups on outstanding payments, liaising with customers to ensure timely collection of funds.
• Engage in weekly credit control activities, monitoring accounts and implementing strategies to minimize overdue payments.

1. Customer Liaison:

• Resolve invoicing queries efficiently, providing exceptional customer service and maintaining strong relationships with clients and quantity surveyors (QS).
• Serve as a point of contact for customers regarding invoicing and payment-related inquiries, ensuring clear communication and timely responses.

1. Administrative Tasks:

• Manage general filing and scanning tasks, maintaining organized records and ensuring easy retrieval of documents as needed.
• Prepare for annual audits by gathering relevant documentation and assisting with audit selections.

1. Monthly Reporting:

• Compile and prepare monthly steel packs, summarizing relevant financial information for internal use and reporting.
• Check daily waybills for accuracy and completeness, ensuring that all shipments are properly documented.

Qualifications and Requirements

To be considered for this role, the following qualifications and skills are essential:

• Educational Background:
• A minimum of Matric (Grade 12) is required.
• Professional Experience:
• At least 2 years of experience in debtors and invoicing management, demonstrating your ability to handle financial transactions effectively.
• Technical Skills:
• Proficiency in accounting software such as Sage Evolution or Pastel Partner is a must. Familiarity with these platforms will enable you to perform your duties efficiently.
• Intermediate Excel skills are required, allowing you to manage spreadsheets, perform calculations, and analyze financial data effectively.
• Analytical and Reconciliation Skills:
• Strong reconciliation skills to ensure that accounts are balanced and discrepancies are identified and resolved quickly.
• Customer Service Orientation:
• Excellent interpersonal skills to liaise with customers and internal teams effectively. Your ability to communicate clearly and build relationships will be key to your success in this role.
• Organizational Skills:
• Exceptional organizational skills to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Attention to Detail:
• A keen eye for detail to ensure accuracy in invoicing and reporting, as well as to prevent errors that could impact financial outcomes.

Why Join Us?

This role is a fantastic opportunity for someone looking to grow within a stable and supportive environment. By joining our client’s team, you will:

• Be part of a dynamic company that values your contributions and fosters professional development.
• Gain hands-on experience in invoicing and debtors management, enhancing your skills in a practical setting.
• Enjoy a competitive salary and benefits package, reflecting the value you bring to the organization.

How to Apply

If you are ready to take the next step in your career as an Invoicing Administrator and meet the qualifications outlined above, we encourage you to apply today! Please submit your application through the following link: Job Application.

This is more than just a job; it’s an opportunity to be part of a team that values excellence, integrity, and collaboration. We look forward to reviewing your application and potentially welcoming you to our client’s organization. Take this opportunity to contribute to a company that appreciates your skills and fosters your professional growth. Let’s embark on this exciting journey together!