Job Listing: GRN and Creditors Clerk

Recruiter:
Objective Personnel

Job Ref:
BOK004655/GA

Date Posted:
Monday, September 30, 2024

Location:
Germiston, South Africa

Salary:
15,000 ZAR

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Job Overview

Are you skilled in finance and accounting? Do you have a keen eye for detail and a passion for ensuring accuracy in financial transactions? If so, we have an exciting opportunity for you! Our client is currently seeking a GRN and Creditors Clerk to join their dynamic team in Germiston, South Africa. This role is vital for the smooth operation of the finance department and contributes significantly to maintaining strong relationships with suppliers and ensuring that all financial processes are executed accurately and efficiently.

As a GRN and Creditors Clerk, you will be responsible for managing Goods Received Notes (GRN) and handling accounts payable tasks. Your attention to detail and organizational skills will play a crucial role in maintaining accurate financial records and ensuring timely payments. This position offers a fantastic opportunity for those looking to develop their skills in the finance sector while contributing to a supportive and collaborative work environment.

Key Responsibilities

1. Goods Received Notes (GRN) Management

In your role, you will take charge of managing Goods Received Notes, a critical aspect of the procurement process. Your responsibilities will include:

• Verification and Recording: You will verify and record goods received against purchase orders. This involves ensuring that all items received match what was ordered, which helps prevent discrepancies and financial losses for the company.
• Maintaining Records: Keeping accurate GRN records in the accounting system will be essential. You will ensure that all records are updated promptly and accurately, making it easier for the finance team to track inventory and expenses.
• Coordination with Teams: You will work closely with the warehouse and purchasing teams to resolve any discrepancies between received goods and orders. This collaboration is vital for smooth operations and maintaining strong supplier relationships.

2. Invoice Processing

Your role will also involve the careful processing of invoices. This will require you to:

• Review and Match Invoices: You will review and match supplier invoices with GRNs and purchase orders. Ensuring that all invoices are correct before processing will help avoid costly errors and disputes with suppliers.
• Timely Payments: You will prepare and process invoices for payment in a timely manner, adhering to the company’s payment policies. Your diligence in this area will help maintain positive relationships with suppliers and ensure that the company’s credit is managed effectively.
• Compliance: It’s important to ensure compliance with company policies and procedures regarding accounts payable. Your understanding of these policies will help safeguard the company’s financial integrity.

3. Supplier Liaison

Maintaining positive relationships with suppliers is crucial for smooth operations. As the GRN and Creditors Clerk, you will be responsible for:

• Communication: You will communicate with suppliers regarding invoice discrepancies and payment issues. Clear and professional communication will help resolve issues quickly and maintain trust.
• Building Relationships: Your ability to establish and maintain positive relationships with suppliers will facilitate smoother operations and enhance the company’s reputation in the market.

4. Accounts Payable Management

You will play an important role in the accounts payable process by:

• Report Preparation: Assisting in the preparation of monthly accounts payable reports. These reports are essential for tracking the company’s financial commitments and ensuring that all payments are accounted for.
• Monitoring Aging Accounts: You will monitor and manage the aging of accounts payable to ensure that payments are made on time. This proactive approach will help prevent late fees and damage to the company’s credit.
• Reconciliation: Regularly reconciling supplier statements and resolving discrepancies will be part of your daily responsibilities. This ensures that the company’s records align with supplier records and helps maintain accurate financial reporting.

5. Record Keeping and Reporting

Organized record-keeping is crucial in any finance role. In this position, you will:

• Maintain Organized Records: You will keep organized records of all transactions, GRNs, and invoices. This will help streamline processes and make it easier to locate information when needed.
• Assist in Audits: When audits arise, you will assist by providing necessary documentation and reports. Your thorough record-keeping will ensure that the company is prepared for audits and can respond quickly to inquiries.
• Generate Reports: You will generate regular reports on GRN and creditors for management review. These reports will provide valuable insights into the company’s financial health and help in decision-making processes.
• Support the Finance Team: Providing support for the finance team with ad hoc tasks as required. This may include summarizing various expense accounts and updating supplier pricing tools.

6. Stay Updated on Regulations

It’s important to remain informed about relevant accounting and financial regulations. You will be expected to:

• Regulatory Awareness: Stay updated on changes in accounting regulations and financial policies that could impact the company. This knowledge will help you ensure that the company remains compliant with all financial obligations.

Qualifications

To succeed as a GRN and Creditors Clerk, candidates should possess the following qualifications:

• Educational Background: A minimum of Matric or equivalent; a degree in finance, accounting, or a related field is a plus. This educational foundation will provide you with the necessary knowledge to perform your duties effectively.
• Experience: Previous experience in accounts payable, GRN processing, or a similar role is required. Familiarity with these processes will enable you to hit the ground running and contribute to the team’s success.
• Technical Skills: Proficiency in accounting ERP software and the Microsoft Office Suite, particularly Excel and Word. Your ability to use these tools effectively will enhance your efficiency and productivity.
• Attention to Detail: Strong attention to detail and a commitment to accuracy in all tasks are essential. Your careful approach will help prevent errors and ensure the integrity of financial data.
• Communication Skills: Excellent communication skills are necessary to liaise effectively with suppliers and team members. A positive attitude and professionalism will help foster good relationships.

Why Join Us?

This is more than just a job; it’s an opportunity to be part of a growing team dedicated to excellence. As a GRN and Creditors Clerk, you will contribute to the financial stability of the organization while developing your skills in a supportive environment.

The company values its employees and offers opportunities for professional growth and development. You will work alongside a team of dedicated professionals who are committed to delivering high-quality service and support.

How to Apply

If you are ready to take the next step in your career and believe you have what it takes to excel in the role of GRN and Creditors Clerk, we encourage you to apply. Please submit your resume and cover letter by clicking on the following link: Apply Here.

Join us in making a positive impact in our community and enjoy a fulfilling career with us!