Job Opening: Billing Administrator at a Dynamic Company in Cape Town

Recruiter:
Persona Staff
Job Reference:
CPT005098/H
Date Posted:
Friday, October 11, 2024
Location:
Cape Town, South Africa

Overview of the Opportunity

Are you a detail-oriented and motivated individual looking for a rewarding opportunity in the billing and administration field? Our client, a reputable organization located in the Northern Suburbs of Cape Town, is seeking a Billing Administrator to become an essential part of their team. In this role, you will be responsible for managing billing processes and ensuring accurate financial transactions, making it a vital position within the company.

About Our Client

Our client is known for their commitment to excellence and high-quality service. They value their employees and create a collaborative work environment where innovation and efficiency thrive. As a Billing Administrator, you will work alongside a team of dedicated professionals who are passionate about their work and committed to achieving common goals. Your contributions will play a significant role in ensuring the smooth operation of the company’s billing system.

Key Responsibilities

As a Billing Administrator, you will take on a variety of responsibilities that are crucial to maintaining the financial health of the organization. Your primary duties will include:

1. Invoice Processing

• Customer Invoicing: You will be responsible for generating and sending invoices to customers promptly and accurately. Your attention to detail will ensure that all invoices reflect the correct amounts and terms, minimizing disputes and enhancing client satisfaction.
• Processing Statements: Regularly prepare and distribute billing statements to clients, providing them with clear and concise information regarding their accounts.

2. Account Reconciliation

• Reconcile Accounts: Perform regular reconciliations of customer accounts to ensure all transactions are accurately recorded and discrepancies are addressed in a timely manner. This includes verifying payments received and outstanding invoices.
• Maintain Customer Files: Update and maintain customer files meticulously, ensuring that all documentation is current and accessible for future reference.

3. Purchase Order Management

• Processing Purchase Orders: You will be responsible for processing purchase orders and ensuring they are accurately recorded in the system. This includes verifying details and following up on any missing information.
• Tracking Purchase Orders: Monitor the status of purchase orders, ensuring timely deliveries and addressing any issues that may arise during the process.

4. General Administrative Duties

• Ad Hoc Responsibilities: Assist with general administrative tasks as needed, contributing to the overall efficiency of the office. This may include handling correspondence, filing, and other clerical duties.
• Client Service: Provide exceptional customer service by addressing inquiries and resolving issues related to billing and accounts. Your communication skills will help build and maintain strong relationships with clients.

Qualifications and Skills Required

To be successful in this role, candidates should meet the following criteria:

Essential Qualifications

• Experience: A minimum of 3-4 years of experience in a billing or administrative role is required. This experience will provide you with the necessary skills to excel in the position.
• Education: A Matric certificate is essential for this role. Further education in finance or administration will be an advantage.

Technical Skills

• Sage Experience: Proficiency in Sage or similar accounting software is crucial for processing invoices and managing billing tasks efficiently.
• Computer Literacy: A strong command of computer systems and software is necessary, including experience with Microsoft Office, particularly Excel. Your ability to analyze data will help streamline processes and identify trends.

Language Skills

• Bilingual: Fluency in both Afrikaans and English is required, enabling effective communication with a diverse range of clients and colleagues.

Personal Attributes

• Organizational Skills: Strong organizational abilities are essential for managing multiple tasks and deadlines efficiently. You should be detail-oriented and capable of maintaining high levels of accuracy in your work.
• Client Service Skills: A customer-focused mindset is essential, as you will be the primary point of contact for clients regarding billing inquiries. Your ability to listen, empathize, and resolve issues will enhance customer satisfaction.

Why Join Our Client’s Team?

By becoming a Billing Administrator with our client, you will enjoy several benefits:

• Dynamic Work Environment: Experience a supportive and engaging workplace where your contributions are valued, and your professional development is encouraged.
• Career Growth Opportunities: The company is committed to the growth of its employees, offering opportunities for advancement and skill development within the organization.
• Collaborative Culture: Work alongside a team of passionate individuals who are dedicated to delivering high-quality service and driving the company’s success.

Application Process

If you believe you possess the skills and experience required for this role and are eager to join a dynamic team, we encourage you to apply! Please send your CV, along with your salary expectations, to the application link provided: Job Placements.

Important Note

Please be aware that only shortlisted candidates will be contacted for further steps in the recruitment process. If you do not receive feedback within 48 hours, please consider your application as unsuccessful.

Commitment to Privacy

At Persona Staff (Pty) Ltd, we take your privacy seriously. We are fully compliant with the Protection of Personal Information Act (POPIA) of 2013. All personal information is treated with the utmost care and is processed according to legislation. By applying for this vacancy, you consent to Persona Staff processing your personal information for recruitment purposes. If you have any concerns about our compliance with the POPI Act or would like to review our policy, please feel free to reach out to us.

Final Thoughts

This is a fantastic opportunity for a dedicated and detail-oriented individual to take the next step in their career as a Billing Administrator. If you are looking for a role that combines your administrative skills with the chance to contribute to a thriving organization, don’t hesitate to apply today. Join our client in making a difference in the billing and administration landscape! We look forward to your application!