Accounts Payable Administrator – Fixed Term Contract (Until January 2025)

Job Title: Accounts Payable Administrator – Fixed Term Contract (Until January 2025)

Recruiter:
Talent Acquisition Consulting

Job Reference:
2261311751

Date Posted:
Saturday, September 28, 2024

Location:
Cape Town, South Africa

Job Summary:

An esteemed international company in the Fast-Moving Consumer Goods (FMCG) sector is on the lookout for an Accounts Payable Administrator. This position is a fixed-term contract that will last until January 2025. The chosen candidate will play a critical role in managing and processing invoices, payments, and vendor accounts. Your primary responsibility will be to ensure that all creditor transactions are handled with precision, efficiency, and timeliness. This is an exciting opportunity for someone who possesses solid accounting skills and thrives in a fast-paced, dynamic work environment.

Position Overview:

As an Accounts Payable Administrator, you will be at the heart of the financial operations of the company. Your work will directly impact how the organization manages its supplier relationships and maintains its financial integrity. You will collaborate closely with various teams, ensuring that all financial transactions are accurate and completed within the required timeframes. This role is perfect for individuals who have a keen eye for detail and a passion for numbers.

Key Responsibilities:

Your duties will include, but are not limited to:

1. Management of Accounts Payable Mailbox:
   You will oversee the accounts payable mailbox, ensuring that all incoming invoices are received and processed smoothly. This requires regular monitoring to maintain an organized workflow, addressing queries from vendors promptly to facilitate efficient invoice authorization.
2. Processing Invoices:
   The role involves processing third-party accounts payable invoices. You will ensure that all invoices are entered into the system accurately, reflecting the correct amounts and ensuring that they meet company standards for processing.
3. Payment Runs:
   You will prepare and execute regular payment runs using SAP and HSBC systems. This task demands careful attention to detail to ensure that all payments are made on time and that the company’s financial commitments are met without delay.
4. Posting and Reconciling Payments:
   After payments are processed, you will be responsible for posting and reconciling all transactions. This step is crucial to maintaining accurate financial records and ensuring that the company’s accounts reflect its true financial position.
5. Vendor Age Analysis:
   You will prepare and reconcile vendor age analysis reports to third-party statements. This process will help identify any outstanding payments and ensure that vendor accounts are up-to-date.
6. Petty Cash and Company Credit Card Management:
   You will administer and reconcile petty cash funds and company credit card expenses. This includes ensuring that all transactions are documented and that cash balances are maintained accurately.
7. Resolving Discrepancies:
   When discrepancies arise related to vendor reconciliations, you will take the initiative to resolve these issues. This requires effective communication with vendors and internal teams to ensure that any problems are addressed swiftly.
8. Audit Documentation:
   Assisting in the preparation of audit documentation will be part of your responsibilities. You will work alongside the finance team on various ad-hoc tasks, contributing to the company’s compliance and governance efforts.
9. Record Maintenance:
   Maintaining accurate vendor and employee records in SAP is essential. You will also support year-end audits, ensuring that all necessary documentation and records are readily available.

Qualifications & Experience:

To be considered for this position, candidates must meet the following requirements:

• A minimum of 2 years of experience in accounts payable or general accounting is essential.
• Proficiency in Microsoft Office Suite, particularly in Excel, Word, and Outlook, is necessary for managing data and communication effectively.
• Experience with SAP software is highly advantageous, as this will be the primary system used for processing financial transactions.
• A diploma or certification in finance or accounts payable is beneficial and will support your application.
• Previous experience in the FMCG sector is a plus, as it demonstrates familiarity with the industry’s specific financial practices.
• A solid understanding of basic accountancy principles and double-entry accounting is crucial for success in this role.

Personal Attributes:

We are looking for individuals who possess the following attributes:

• Excellent Communication Skills: You must have strong verbal and written communication abilities to effectively liaise with vendors and internal teams.
• Proactive Attitude: A methodical and structured approach to work is essential. You should be someone who takes initiative and seeks out solutions rather than waiting for problems to arise.
• Organizational Skills: The ability to prioritize tasks and meet deadlines is critical in this fast-paced environment. Your organizational skills will help you manage multiple responsibilities efficiently.
• Willingness to Learn: A desire to grow and take on increasing responsibilities will make you a valuable addition to our team. We value individuals who are eager to develop their skills and advance their careers.

Why Apply?

If you are detail-oriented, enjoy collaborating in a team setting, and have the required experience in accounts payable, we encourage you to apply for this exciting opportunity. Joining our team means becoming part of a vibrant work culture where your contributions will be valued, and your professional growth will be supported.

How to Apply:

If you meet the qualifications and are ready to take the next step in your career, please submit your application through the following link: Apply Here. We look forward to receiving your application and potentially welcoming you to our team!

This job listing not only provides detailed information about the role but also emphasizes the company’s supportive work environment. By encouraging applications from qualified candidates, it aims to attract individuals who are not only skilled but also eager to contribute positively to the organization.